Pricing: The SAMI management fee is inclusive.

There are no additional fees for rent, equipment, word or data processing services, desktop publishing of regularly contracted items such as a newsletter or directory, preparing mailings (under 200 pieces - mailings over 200 pieces will be subcontracted to a mailing service), telecommunications equipment and any other general office or personnel expenses. Office expenses such as postage, copying, telephone long distance, travel (as authorized by the client), office supplies (specifically for client activities) and any purchases on behalf of the client (printing, awards, meeting expenses, etc.) are billed to the client at cost with appropriate supporting documentation. SAMI staff will abide by client travel policies or, if no staff travel policies exist, clients are invited to review SAMI staff travel policies.

Accountability: At SAMI we believe in strong accountability to our clients. A representative of each client organization is provided a monthly activity and expense log. The activity log details the activities of SAMI on each client activity including date, time, activity performed, committee or program area (if appropriate) and the name of the staff member performing the activity. The expense log details all expenses on behalf of the client with supporting documentation.

Review of SAMI performance: The contract is for one year. The contract will be reviewed after one-year with discussion on performance in each of the "services required" areas. Clients will receive a monthly activity log indicating hours used, activity performed and personnel used.

Other SAMI Policies: It is the policy of SAMI to:

• Maintain the confidentiality of all records, files, rosters and statistical data, which material shall not be distributed without prior approval of the Board.
• Assure that the organization complies with all applicable state and federal laws.
• Provide necessary computer equipment and software for the efficient provision of the services, including the most recent software releases, T-1 internet access, and a program of virus protection monitoring to prevent the spread of computer viruses.